Completing & assigning trainings

To support compliance across various data protection and security frameworks, Kertos provides modular training content that can be assigned, completed, and tracked directly in the platform.

Purpose

Regular training is a core requirement in many compliance frameworks. Kertos enables organizations to efficiently deliver and track employee training, ensuring that knowledge of data protection and information security is continuously reinforced and up to date.

Capabilites

Video-Based Learning: allows employees to absorb key concepts through short, targeted videos.
Integrated Quizzes: test employees' understanding of training content and help reinforce learning outcomes.
Granular Assignment Controls: let admins assign trainings to departments or individuals, with flexible exclusion and inclusion options.
Automatic Assignment: ensures new employees in a department are automatically assigned the relevant trainings via a toggle option.
Progress Monitoring: provides visibility into training status across the organization via multiple reporting views.

How It Works

Accessing Trainings as an Employee

Employees can access and complete their assigned trainings via Compliance → Trainings.

Each training chapter includes:

A short video explaining key concepts
A quiz to test the understanding of the material

To complete a training:

1. Go to the Trainings section under the Compliance tab.

2. Select a training from the list, then click the Start button next to a chapter.

3. Watch the video, then click Next to open the quiz.

4. Answer all quiz questions, then press Submit Answers to evaluate your answers.

Assigning Trainings as an Administrator

Admins can assign trainings to specific users or departments and track completion status.

To assign a training:

1. In the Trainings section, switch to the Admin View.

2. Choose the training you want to assign.

3. Select one or more departments or individual users.

You can click on a department to expand the list of users and select them individually.

4. Toggle “Automatically assign new members” at the bottom to ensure future members of that department are assigned the training automatically.

5. Click Next to review your selection.

6. Click Done to assign the training.

FAQs

Does everyone in my company have to do all the trainings?

Not necessarily. This depends on the framework(s) your organization follows. While some standards and frameworks require training for personnel, some do not require a training.

Can I assign multiple trainings to the same department or user?

Yes. You can assign as many trainings as needed to any department or user, depending on their role and compliance requirements.

What happens if a user is added to a department with an assigned training?

If the “Automatically assign new members” toggle is enabled, the new user will automatically receive the same training assignments as the rest of the department.

Where can I monitor the progress of trainings assigned to my employees?

You can monitor training progress via multiple ways:

On the training assignment page, in the "Status" and "Completed at" columns
Under Organization → Users, in the “Trainings Completed” column, which displays the number of trainings completed by each employee.
The Trainings section of the Users widget in the Dashboard also shows how many users have trainings pending to be completed.

Do trainings come with a certificate?

Currently, Kertos does not provide certificates for completed trainings. However, completion data is recorded and auditable within the platform.